Faculty Travel Grants
Image by Egor Shitikov from Pixabay
DEADLINE: July 31, 2025
AMOUNT: Up to $600
The Friends of the Dickens Project created the travel grant program to ease faculty members' financial burden to attend the Dickens Universe conference. Awards are for travel expenses only and are not to be used for the Universe registration fee.
Eligibility: The applicant must be a faculty member, post-doc, or visiting scholar at a Dickens Project Consortium institution.
Report: After travel completion, grant recipients must submit a short report of how the funds impacted their research.
Eligible Travel Expenses:
UCSC Travel Reimbursement Guidelines
| Airfare |
- Only use coach and economy (lowest fare available).
- Business, first-class, or higher-cost services are not reimbursable.
- Package deals, vacation bundles, and trip insurance are not reimbursable.
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| Ground Transportation |
- Taxis, shuttles, public transportation, and ride shares (e.g., Uber and Lyft) are allowed.
- Luxury rideshares such as Uber Black and Lyft Lux are not allowed.
- Limousine or town car rentals are not allowed.
- Use coach and economy-class train fair. Business, first-class, or other higher-cost services are ineligible for reimbursement.
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| Rental Car/Private Vehicle |
- A vehicle may be rented when renting is more cost-effective to the University than other means of commercial transportation, such as using a taxi.
- Rental cars will be reimbursed up to an intermediate-size car.
- Sports and luxury cars are not reimbursable unless a no-cost upgrade is provided.
- Additional insurance is not reimbursable; however, fuel is.
- Personal vehicle: if less expensive than renting a car or other transportation. Mileage reimbursement covers the overall cost.
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| Reimbursement |
Travelers must submit expense reports and reimbursement paperwork within 45 calendar days of the end of the travel date/date of expense. If late, expenses will be treated as taxable income.
Travelers must complete the Payee Setup Form to be entered into our accounting system as a vendor. Submit travel-related receipts to the Dickens Project to initiate the Travel Expense form, but the traveler must review and sign it using DocuSign.
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| Additional Tips |
- Early check-in, priority boarding, and seat selection are not reimbursable.
- Higher-cost economy airfare such as Economy Plus, Extra Comfort, internet fees, or other necessary air expenses to accomplish the business purpose of the trip are allowable. Include the business reason for these fees on your expense report.
- Flights purchased with miles or gift cards are not reimbursable.
- Cancellation fees and the cost of non-refundable canceled flights are reimbursable if there is a business reason for the cancellation and the Dickens Project approves the cost.
- Travelers should not pay for travel expenses for other persons.
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